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Members: Preparations Before Meeting

Members also should prepare for the meeting. Reports should be prepared well in advance, printed and sufficient copies made before the meeting. After presenting a report, it should be concluded with a motion on what action may be taken. Members should be well versed with the parliamentary procedures and have an elementary knowledge of different types of formal meeting motions and their applications in the context of the current meeting.

How to Conduct a Successful Meeting

In addition to the above preparations by the chair and members before the meeting begins, certain guidelines on how to conduct a successful meeting is worth a comprehensive review. This involves the proper implementation of the agenda and following the principles of the formal meeting procedures as laid down by the Robert’s Rule of Order.